You’ve spent the last ten minutes speaking into a laptop camera. The faces of the fellow participants that you can see on the screen all display signs of boredom, disinterest, or distraction. When you pose a question and there is quiet, you clench your teeth and push through with your presentation in an effort to finish it swiftly. Virtual meetings are increasingly a crucial element of employee interaction and engagement as working remotely becomes the new standard.
However, there is a common problem with virtual meetings: without in-person events connection, it is more difficult to foster a sense of community and distraction is more likely. According to a study of on-spot meetings, 91% of participants reported daydreaming, and 39% even dozed off! Consider the outcomes of virtual meetings.
So how might virtual meetings be made more engaging?
Make sure you need to conduct a virtual meeting first. You must make sure that attendees’ voices & opinions are genuinely being heard if you want them to engage. Cut the monologues, this indicates. Try and send out an email if all that needs to be done is listen to your audience when you announce anything or share information.
Once it has been decided that holding an online meeting is necessary, consider putting these 10 practical suggestions into practise to eliminate boredom, keep things lively, and boost participation.
Set expectations for participants’ participation well before the meeting even begins to help them prepare. Set ground rules for actions, such as “you should set aside phones and not strive on other tasks,” and ask that all participants be on video mode in a quiet (or at least private) area during the meeting. Finally, present a problem on the agenda and ask everyone to start preparing and present ideas for solutions.
Spend time checking in
Take a little time just before the meeting begins to let everyone express what they’ve been up to because remote work can become lonely and isolated. Inquire about their week’s highlights or the difficulties they are currently dealing with. Better yet, encourage everyone to express gratitude to their coworkers. To maintain team engagement and to foster creativity, collaboration, and collaboration, social bonding should be fostered even on virtual platforms.
Let people accept responsibility
Assign individuals to take notes, facilitate, and keep track of the time. You can designate one of the participants to be in control if you’re leading an icebreaker or leading a warm-up (see below). Additionally, keeping meetings small is a wonderful idea because the more people there are, the less involved each person will be. This is why it’s important to make sure that each participant has a job, whether it be as a decision – makers, adviser, recommender, or executor.
Commence with an icebreaker
Use icebreakers to start a conversation and get over discomfort! Your attendees will feel more at ease speaking and interacting with one another after participating in a lighthearted icebreaker, which will help to engage the right brain, create an environment that encourages creativity and involvement, and create the ideal setting for a successful virtual meeting.
Animate-up the content
You may be surprised to learn that images can boost interaction by as much as 94%. Additionally, they improve sentiments of inclusivity, aid in memory retention, and promote engagement. Throughout your discussion, experiment with using graphics to provide background, support a point, or add humour. Here are some suggestions on how to use movies and images in presentation decks to captivate viewers and grab their attention.
Simple warm-up exercises are an excellent method to overcome sluggishness and encourage individuals to engage in conversation. Try a special vocal warm-up practice to help your attendees relax at the beginning of the meeting. Alternately, take a pause midway through it and have everyone stretch for two to three minutes to release muscle tension and wake up the brain. Treat your online gatherings like roundtable discussions and invite a moderator to encourage dialogue and maintain participant interest.
In a virtual meeting, the moderator’s duties can include inviting specific participants to express their ideas, posing questions that spark discussion, and monitoring everyone’s talk time by maintaining discussions on topic.
Create enjoyable, engaging polls
Live public polls can break up the routine while displaying your results immediately. Polls and surveys can be used as a judgment call tool in online meetings, where participants can vote on follow-up activities and next steps, in addition to being a nice hobby to keep your guests involved. Try this out with a leading online meeting platform, which provides a vast array of attractive, entertaining, and interactive polling and survey forms.
Get and work together
A surefire approach to making your virtual meetings engaging is to actively request ideas and encourage collaboration. You can do this with a tonne of free digital tools. Employ gamification
The use of gamification tactics in meetings can be a great approach to encourage active listening, increase participation, and embed two-way communication. Here are a few concepts:
Ask the audience how many times Wally appeared in your slideshows at random at the conclusion of the meeting.
Throughout the conference, collect quotes from participants, and at the conclusion, administer a “who said this?” quiz. Get participants to list some words and phrases that are misspelled or improperly used; the team with the most mistakes accurately identified wins.